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Relevant Excerpt

All speech, public assembly, and demonstration activities must be conducted in accordance with the following guidelines:

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A student or organization planning to host a speech, public assembly, or demonstration must first receive the College’s approval in accordance with the following process:
The student or organization planning to host the event must submit an Event Proposal Form to the Vice President no later than five business days before the proposed event providing the following information:

• Event title;
• Proposed date, time and location of the event;
• The purpose of the event;
• How the event will add to the educational mission of the institution
• Host information, including the contact information for any staff or faculty advisor;
• Any proposed marketing and promotional materials;
• Anticipated staffing needs to ensure a safe environment for the event; and
• Other logistical information for the event in terms of how to manage flow of persons entering the event, audience interaction and management, how the event will safely conclude, and how students and attendees will disperse.

The Vice President will review the Event Proposal Form to ensure all of the information listed above is included and to schedule an event review meeting with the Event Review Committee.
The Event Review Committee will meet with the host and the staff or faculty advisor (for student organizations) to discuss the event proposal and logistics of the proposed event. Discussion may include, but is not limited to:

• Safety and security of the campus and the community;
• Safety and security of those in attendance;
• Staffing and other resources needed to ensure safety and security;
• Proposed location and other locations available based on the event proposal; and
• How the event will add to the educational mission of the institution, including educational opportunities leading up to and following the event.
• The Event Review Committee will determine, in its sole discretion, whether the event will go forward or not. If the Event Review Committee approves the event, the Vice President will send an approval in writing to the host, outlining the logistics to be followed when carrying out the event. If the Event Review Committee does not approve the event, the Vice President will send a written notice to the host. The Event Review Committee may assign a member of the committee or a designee to work with the host to discuss different planning options to support a future proposal of the event.