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This position will be based in Philadelphia, Pennsylvania, or Washington, D.C. FIREoperates on a hybrid work schedule that allows for a mix of in-the-office and remote work for eligible employees. Fully remote work will not be considered for this position.

About ¹û¶³´«Ã½app¹Ù·½:

The FIRE(¹û¶³´«Ã½app¹Ù·½) is a nonpartisan, nonprofit organization dedicated to defending liberty, freedom of speech, due process, academic freedom, legal equality, and freedom of conscience for all Americans. Please visit thefire.org to gain a sense of our work and mission.

Position Description:

FIRE is seeking an Events Specialist to oversee the planning and execution of external events and to help set the long-term vision and strategy for this capability. The Events Specialist will report directly to ¹û¶³´«Ã½app¹Ù·½â€™s Event’s Manager while working closely with teams across the entire organization to plan, create, and execute a variety of events.

The duties for this position include, but are not limited to:

• Planning, coordinating, and executing events. 
• Managing and overseeing the logistics for FIREconferences and events including venues, vendor selection and management, registration, swag and materials, budgeting, metrics, and working with program leads to evaluate ROI.
• Identifying, sourcing, and managing relationships with vendors and venues in target areas.
• Assisting with program and speaker recommendations for events as needed.
• Representing FIREat events as needed.
• Coordinating travel and lodging for external speakers as needed.
• Ensuring the confidentiality of all data, including sensitive information related to event guests, sponsors/donors, students, volunteers and staff. 
• Managing event follow-up and feedback. 
• Thinking creatively about new and different events that will benefit ¹û¶³´«Ã½app¹Ù·½â€™s mission.
• Marketing events.
• Collaborating with teams at FIREto propose, create, and manage our inventory of resources, materials, signage, and swag for events to create a cohesive experience for attendees.
• Staying up-to-date with event trends and proposing new ideas for FIREto implement.
• Managing the inventory for items related to conferences and external events.
• Collaborating on invitations and assisting with marketing events in a creative and targeted way to ensure quality attendance.
• Collaborating with the marketing team to create and maintain a public events page for our website.
• Performing administrative duties.
• Creating and managing an events calendar for FIREstaff.
• Ensuring timely payments for vendors.
• Assisting with budgeting for events and maintaining metrics to analyze the event’s effectiveness. 
• The expected start date for this position is as soon as possible.

  This position involves a moderate amount of travel: approximately 25%. The employee will be expected to be present at the majority of ¹û¶³´«Ã½app¹Ù·½â€™s events. Occasional work on weekends and evenings should be expected.

  Qualifications:

  A successful candidate will be extremely detail-oriented and have a minimum of 3-4 years of direct experience planning a variety of events. The ability to envision, plan, and manage multiple events while remaining calm under pressure is crucial. Experience with a nonprofit organization and with planning large-scale events is preferred.

  A candidate must also be able to demonstrate:

  • Knowledge of — and passion for — ¹û¶³´«Ã½app¹Ù·½â€™s mission and the ability to create, plan and execute events that advance our mission.
  • Strong organizational and time-management skills.
  • Exceptional attention to detail. 
  • The ability to remain composed and work well under pressure.
  • Strong interpersonal, verbal, and written communication skills. 
  • The ability to balance multiple projects simultaneously.
  • Experience managing vendors and negotiating contracts.
  • Problem-solving skills and the ability to adapt to changing situations.
  • The ability to use discretion and to work independently and as part of a team.
  • The ability to work with stakeholders and leadership and to challenge and propose ideas.
  • Comfort using or learning to use Salesforce, Pardot, Cvent, and the Google Suite.

  Salary and Compensation:

  The projected salary range is $60,000-$70,000 based upon experience and education level. FIREconducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIREalso offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time-off plan.

  Applications:

  Applicants should provide a resume and cover letter, a portfolio or materials showcasing previous planned events, salary requirements, and contact information for at least two professional references. All applications are confidential.

  FIRE is an equal opportunity employer.